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Letter of Acceptance | Macropus Immigration & Visa Services

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Letter of Acceptance

Letter of Acceptance

Background

Before applying for a student permit, an applicant has to obtain a Letter of Acceptance (LOA) from his/her choice of educational institution. The LOA is a standardized form issued by IRCC to all designated learning institutions to obtain information in an efficient manner.

Completion of Form

The LOA are generally written in the institution’s official letterhead with complete mailing address and contact information such as telephone and fax numbers, email and website addresses. The LOA should be duly signed by the institutions authorized signatory.

Guidelines for Completing the Letter of Acceptance

1, 2	Family name and given name: Full name of student as shown in the student’s identity document (e.g., passport/travel document, birth certificate, alien resident card or national ID card)
5	CAQ or MIDI: Identify if student has a Certificat d’acceptation du Québec (the Quebec Certification of Acceptance to study in Quebec) or a letter from the Ministère de l’Immigration, Diversité et Inclusion (MIDI) letter. Identify the CAQ number and date of expiry.
6	Student’s full mailing address: P.O. Box, Apt./Unit, Street, City, Country, Postal Code
7, 8, 9, 10, 11, 13, 14, 15, 16,	Full name of institution, Designated learning institution number, address, telephone and fax numbers, email-address, website, name of contact and name of alternate contact: The letter of acceptance from the institution must include the institution’s full mailing address, Designated learning institution number, telephone and fax numbers, e-mail and website addresses and name of contact, even if the information is already included in the letterhead. In cases where the program is jointly offered by more than one institution, the letter of acceptance should be issued by the institution that will be granting the degree or diploma (or, where a degree or diploma is granted jointly by more than one institution, the letter of acceptance should be issued by the institution at which students will begin their studies). The letter should note that the program of study includes courses/sessions (specify which semesters/courses) given at another institution (specify institution name, type [e.g., college, university, technical institute, etc.] and location.
12	Type of school/institution: Public or private. If the institution is publicly funded but is not a university, indicated whether the institution is a post-secondary college, a post-secondary community college, or a post-secondary technical college.
17	Academic status: Whether the course/program of study is full-time or part-time.
18	Field/Program of study: General academic subject areas the student intends to pursue (e.g., general studies, political science, biology, engineering, medicine, flight training).
19	Level of study: Primary, secondary, residents and interns, post-secondary, bachelor’s degree, master’s degree, doctorate degree, other university studies, other studies, non-university certificate or diploma.
20	Type of training program: Vocational, academic, professional or other.
22	Estimated tuition fee: Total fees required, including tuition and homestay/boarding if applicable. Please indicate if fees are prepaid.
23	Scholarship/Teaching assistantship/Other financial aid: Indicate yes if the student will receive any financial assistance from the institution.
25	Conditions of acceptance: e.g., TOEFL, partial fee payment, maintaining required academic standing.
26	Length of program: The date a program begins and the estimated date of completion. Start and completion dates should be accurate. A start and completion date must be provided for programs of less than one year.
27	Expiry date: Date until which the letter of acceptance is valid; latest day the student can register to begin the program of study.
28	Other relevant information: This space is provided to allow institutions to add any relevant information to assist the visa officer in making a decision.

Date (YYYY/MM/DD):

Personal Information

1	Family Name		2	Given Name

3	Date of Birth (YYYY/MM/DD) / /		4	Student ID Number

5	Certificat d’acceptation du Québec (CAQ) or Ministère de l’Immigration, Diversité et Inclusion (MIDI) letter Yes No CAQ Number Expiry / /

6	Student’s full mailing address
P.O. Box		Apt./Unit	Street no.		Street name
City/Town		Country	Province/State		Postal Code

Institutional Information

7	Full name of institution				8	Designated learning institution number

9	Address of institution
P.O. Box		Street no.			Street Name
City/Town		Province/Territory			Postal Code
10	Telephone number Extension ) –		11	Fax number ) –	12	Type of School/Institution Public Private
(			(
13	Website				14	Email

15	Name of contact	Position			Telephone number ( ) –		Extension

16	Name of alternate contact	Position			Telephone number ( ) –		Extension

Program Information

Academic status Hours of instruction per week

Field/Program of Study

Full-time

Part-time

Level of study

Type of training program

Vocational

Academic

Professional

Other _____________

Exchange program

Yes No

Estimated tuition fee for the first academic year

________________

Fees prepaid: Yes No

Scholarship/Teaching assistantship/Other financial aid:

Yes Specify: ______________________________________

Internship/Work Practicum

Yes Length: _______________________________________

No Field of work: __________________________________

Conditions of acceptance specified as clearly as possible

Length of Program (YYYY/MM/DD)

Start date: / /

Expiration of letter of acceptance (YYYY/MM/DD)

Completion date: / /

Or minimum ____ years of full-time studies

/ /

Other relevant information:

Signature of institution representative (e.g., Registrar): Printed name of institution representative: